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From bookings to billing — all of it, in your language, across every channel.

One platform. Appointment scheduling, automated reminders across WhatsApp, SMS, and email, patient records, billing, staff management, and analytics. Built multilingual from day one, accessible from any device.

Scheduling & Appointments

Smart Scheduling

  • Drag-and-drop calendar with day, week, and month views
  • Automated conflict detection prevents double-bookings
  • Color-coded appointments by service type and status
  • Recurring appointment support
  • Public booking page for patients

Availability Management

  • Per-provider working hours and breaks
  • Holiday and vacation scheduling
  • Patients only see open slots when booking
  • Multi-location availability support

Multi-Channel Reminders

  • 24-hour and 1-hour appointment reminders
  • WhatsApp, SMS, and email notification channels
  • Help prevent missed appointments with automated follow-ups
  • Customizable reminder templates
Patient Care

Patient Records

  • Complete medical histories and treatment plans
  • Secure document and image storage
  • Dental chart with tooth-level tracking
  • Form submissions linked to patient profiles
  • Patient timeline with full audit trail

AI Clinical Notes

  • Generate structured notes from treatment data
  • One-click AI-powered documentation
  • Save hours of manual note-taking
  • Consistent, professional note formats

Laboratory Management

  • Create and track lab work orders
  • Status tracking: Pending → In Progress → Ready → Delivered
  • Priority levels: Routine, Urgent, Rush
  • Visual indicators across the app
Clinical Tools

Digital Prescriptions

  • 54+ pre-loaded medication templates — antibiotics, anesthetics, pain relief, anti-anxiety
  • Auto-fill dosage, frequency, duration, and patient instructions from templates
  • Custom clinic templates alongside system defaults with category filtering
  • Track prescription status: Draft → Signed → Dispensed
  • PDF generation, digital signature support, and prescription history per patient

Patient Form Templates

  • 9 professional forms: health screening, dental history, consent, HIPAA, satisfaction survey
  • Patients complete forms online without an account via secure token links
  • Electronic signature capture, multi-step progress, and save-and-return support
  • Automatic notification when patients submit — responses linked to their record
  • Form status tracking: Sent → Viewed → Completed → Expired

Data Migration

  • Import patients, appointments, and billing history from CSV or Excel
  • Native support for Optima Israel dental management system exports
  • Hebrew text encoding handled automatically (Windows-1255)
  • Smart validation with auto-skip for invalid rows and detailed error reporting
  • Import history log with rollback capability
Billing & Payments

Billing & Invoicing

  • Customizable invoice templates with clinic branding
  • Automatic tax calculations with configurable rates
  • Item-level discounts and payment recording
  • Status tracking with color-coded badges
  • PDF export, print, and email delivery

Flexible Payment Gateways

  • Tranzila (Israel) — credit cards in the invoice UI today
  • Stripe, PayPal & more launching on release day
  • PCI-compliant embedded iframe flow
  • Automatic tax document generation
  • Real-time payment confirmation via webhooks

Analytics Dashboard

  • Revenue trends: daily, weekly, monthly, yearly
  • Top services and provider performance
  • Unpaid invoice aging reports
  • Payment method breakdown and profit margins
Security & Compliance

Designed with HIPAA Principles

  • AES-256 encryption at rest and in transit
  • Full audit trail with user activity logs
  • Role-based access control (Owner, Admin, Doctor, Staff)
  • Session timeout and account lockout protection
  • Emergency access with expiration controls

Multi-Language & RTL

  • Full multilingual support out of the box — LTR and RTL alike
  • Complete right-to-left layout — forms, calendars, PDFs, and navigation
  • Locale-sensitive date, time, and currency formatting throughout the app
  • WhatsApp and email notification templates in your clinic's language
  • Bi-directional sheet animations and UI components

WhatsApp Integration

  • Appointment confirmations sent instantly when a booking is created
  • 24-hour and 1-hour reminders for confirmed appointments
  • Unconfirmed appointments receive a one-click confirmation link via WhatsApp
  • Falls back to email automatically if WhatsApp is unavailable
  • Auto-reconnect with retry logic — no manual intervention needed
In-Clinic & Mobile

Send forms to the tablet

  • Push any intake, consent, or medical-history form straight to a paired tablet at the front desk.
  • Patients complete and sign on the tablet; answers sync back to their chart in real time.
  • Pair a tablet in seconds with a 6-digit code — no app to install on the patient's device.
  • Sensitive fields are encrypted in the browser before they're sent.

iOS app for your team

  • Free iOS app for your clinic's staff — see your whole day the moment you sign in.
  • Manage patients, appointments, and tasks in a few taps from iPhone or iPad.
  • Track working hours and daily income on the go.
  • Secure sign-in with Face ID / Touch ID.
Download SmartClinic on the App Store

Ready to see it in action?

Request early access and our team will get you set up within 24 hours.

SmartClinic vs Cliniko · Security · HIPAA Compliance · Integrations